Terms and Conditions
Cancellation & Refunds Policy
In the event of cancellation, and subject to notice of cancellation being received in writing and the delegate’s inability to find an alternate delegate, prior to the relevant dates:
• a full refund of the registration fee will be granted up to 31 December 2018
• a $50 per person cancellation fee will apply for cancellations from 1 January 2019 up to 31 January 2019
Applications for cancellation received on or after 31st January 2019, unfortunately, cannot be refunded as full payment is required by the Conference Centre on that date.
Registration does not cover personal insurance of any kind.
Some insurance may be covered by Club Insurance policies.
You should discuss with your Club Secretary the need to take out any additional general travel insurance to cover loss of fees/deposit, accommodation charges, medical expenses, conference cancellation and loss/damage to personal property etc.
Privacy of Information Statement
The personal information that you submit to us is collected in order to provide information services to you, which in turn facilitates the co-ordination of meetings, fellowship and fundraising activities and community service and vocational programs conducted by Clubs within the District. We may:
(a) share the information with Rotary International and other Rotary Clubs and Districts in Australia and overseas
(b) disclose the information to outside parties in the course of undertaking Rotary activities and programs, and
(c) use the information with your consent or as otherwise required by law.
We will not disclose, sell or trade your personal information to any organisation other than as set out above. You may access your information at any time. If you do require access to your personal information, or have any concerns regarding its use, please contact the District Secretary. If any of the information we hold is incorrect, inaccurate or out of date, please contact us immediately and we will amend the information.
You have the option of not providing certain information requested by this District. However, you should note that this may prevent the District from providing membership information services to you and managing its various activities and programs.